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UCEAP Application Tips

There are usually two kinds of students who submit a UCEAP application. One worries too much and is afraid of messing up a form and subsequently face rejection. The other pays too little attention and often doesn't read the directions (you know who you are). Here are some tips with estimated completion times:

MyEAP application

Estimated time: 20 minutes

You won't be able print and submit your MyEAP application until you've completed all required fields; it won't let you. It's hard to mess this one up, but here are some tips:

  • For academic information, you will be listing coursework in progress only leading up to your term abroad. You can ignore terms beyond that point.
  • If you've lost your passport, recover it. Don't create a new account with a new email.
  • Although the application is online, you must print it out and sign it.

Transcripts

Official transcript sample

Estimated time: Less than 5 minutes (plus delivery for official transcripts)

Not every program requires transcripts. Check the MyEAP application checklist. Here are some basic transcript tips:

  • The Office of the Registrar has posted transcript instructions online.
  • Never order e-transcripts for study abroad; save yourself hours of misery.
  • If you need official transcripts in a hurry, the fastest cheap way is to send them to your study abroad advisor in Kolligian Library, Room 108.

Academic Planning Form

Estimated time: 1 hour

Academic Planning Forms are where the rubber hits the road for academic programs. Here are some tips:

  • Fill it them out in pen; one of the unofficial requirements to study in Japan is owning a black pen. You will have to redo page 2 if you filled it out in pencil.
  • Use your MyDegreePath report and/or transcript to see what you have done. Use your MyDegreePath to plug in those requirements remaining to graduate.
  • Convert quarter units to semester units.
  • List MyEAP course codes, if available. If not, list host instutition course codes.

Passports

US passport

Estimated time: 5 minutes – 2 hours (plus mailing)

Passports have the longest waiting time of any study abroad requirement (unless you requested a letter of recommendation from a professor who went on sabbatical). We have plenty of info on passports. Here are some tips:

  • Determine right away whether your current passport will suffice or whether you must renew/reapply; if you are unsure, ask your study abroad advisor.
  • Most U.S. citizens applying to study abroad at UC Merced are ineligible for renewal and must reapply instead, but check the form requirements to be sure.
  • If you must renew or reapply, contact your study abroad advisor about whether you need to pay extra to expedite your passport.
  • New passport applications require in-person application. Many locations require appointments.